ANNUAL REPORT FOR THE YEAR ENDED: 2016-2017
(From
01-07-16 to 30-06-17)
1. Name of
the Library: Syamsundar College Library
2. Users:
a) Teachers (Full Time, Contractual, Part time, Guest)
b) Non- teaching Employee C) Students
3. Library Hours:
On Week days: 8.00 a.m. to
5 p.m.
8 a.m to 11 am (morning
section)
11 am to 5 pm (day section)
4. No of days open: 243 days
5. No of days issued: 243 days
6. a) No of Student Enrolled: 3706
|
Year
|
Honours
|
General
|
Total
|
||||
|
B.A.
|
B.Sc
|
B.Com
|
B.A.
|
B.Sc
|
B.Com
|
||
|
1st
year
|
316
|
141
|
35
|
900
|
41
|
10
|
1443
|
|
2nd
year
|
355
|
124
|
38
|
720
|
25
|
07
|
1269
|
|
3rd
year
|
271
|
120
|
17
|
534
|
34
|
18
|
994
|
|
Total
|
942
|
385
|
90
|
2154
|
100
|
35
|
3706
|
b) No
of Staffs: 160
|
Category
|
Teaching Staff
|
Non-Teaching Staff
|
Total
|
|
Full Time
|
39
|
39
|
78
|
|
Part-Time
|
37
|
0
|
37
|
|
Contractual
|
04
|
09
|
13
|
|
Guest
|
32
|
0
|
32
|
|
Total
|
112
|
48
|
160
|
7. No of library users: 2812
|
Category
|
Full time
|
Part time
|
Contractual
|
Guest
|
Total
|
|
|
Teaching Staff
|
39
|
37
|
04
|
14
|
94
|
|
|
Non-Teaching Staff
|
39
|
|
09
|
|
48
|
|
|
Total
|
142
|
|||||
|
Student
|
Day section
|
Morning Section
|
||||
|
1642
|
886
|
2528
|
||||
|
Total
No. of library users:
|
2812
|
|||||
7 B. E-Resource
users: 68
[Teaching and Non Teaching-45, Student: 23]
8. Total services: 14879
|
Documents
|
FT
|
CT
|
GT
|
PT
|
NT
|
HS
|
PS
|
TOTAL
|
|
Books
|
337
|
76
|
34
|
209
|
211
|
3543
|
1431
|
5841
|
|
Reference for reading room
|
204
|
|
112
|
326
|
||||
|
Internet
|
|
46
|
||||||
|
E-Resource access
|
|
8666
|
||||||
|
TOTAL
|
|
14879
|
||||||
9. Collection:
a) Text Book b) Reference Book c) Rare Book
d) Confined
Books e)
Journals f) Manuscript
g) Atlas h) CD and DVD i) Pamphlets
10. Collection development:
|
Books
|
36638
|
||
|
Pamphlet
|
70
|
||
|
Bound volume journals
|
116
|
||
|
Journal
|
13
|
||
|
E- Books (access from N-LIST)
|
3135000+
|
||
|
E-Journal
(access from N-LIST)
|
6000+
|
||
|
Magazines
|
6
|
||
|
Manuscript
|
Hand list complete
|
331
|
533
|
|
Packing complete
|
202
|
||
|
DVD/CD
|
187
|
||
|
Newspaper
|
3
|
||
Book
stock during the year:
|
Category
|
At the beginning of the year
(01-07-2016)
|
At the end of the year (30-06-2017)
|
Added during
the year
|
|
General books
|
32506
|
32643
|
137
|
|
Gifted books
|
G-1241
|
G-1244
|
03
|
|
Remedial books
|
848
|
848
|
NIL
|
|
Morning Section
|
1903
|
1903
|
NIL
|
|
Total
|
36498
|
36638
|
140
|
a) No. of books classified and catalogued during
this year: 140
b) Computerized Cataloguing: 23798
c)
Un-refunded books during the year from student: NIL
11. Technical services:
Classified: DDC (22nd
ed.)
Cataloguing:
AACR-2R (Rev. 1988)
Computer catalogue: MARC-21 format
Physical form: Card and Computer
Catalogue
12.
SERVICES:
A) Basic Services:
Ø Provision of general information
Ø Provision of specific information
Ø Assistance in searching and location of
documents
Ø Assistance in the use of library
catalogue
Ø Assistance in the use of reference
books
B) Services performed usually:
Ø
Open access services to the users
Ø
Issue of books
Ø
Issue of periodicals
Ø
Reference services
Ø
News paper services
Ø
Current awareness services
Ø
OPAC services
Ø
Internet services
Ø
Bibliographic services
Ø
News paper clippings
Ø
Career guidance services
Ø
Issue of previous year questions
Ø
Holding of library exhibitions
Ø
Readers’ advisory services
Ø
Compilation of bibliography
C) Services
performed sometimes:
Ø Display of current periodicals
Ø Display of pamphlets
Ø Display of book catalogue
Ø Reprography services
Ø Book selection
Ø Maintenance of library catalogue
Ø Binding
D) Special facilities offered by the
library:
Ø BPL
categories student are given extra one book.
Ø Visually/physically
disabled users are allowed in the library with their
companion
and co-operate sympathetically.
E) Other services:
Ø Display
of books and compilation of list of eminent persons
Ø Personal
assistance is provided directly to the users
Ø Supervision
of reading room
Ø Administration of property counter
13. Maintenance Work:
i) Shelving
of documents
ii) Location of documents
iii) Shifting of collections
iv) Rectification
v) Maintenance of shelf list
vi) Vigilance
vii) Torned,
soiled and damaged documents removed from the shelves for repair and
Re-binding at time to time.
viii) Withdrawal of out dated books consults with subject
teacher.
14. PRESERVATION:
a) Cleaning and dusting of
collections.
b) Use Benzene and Thymol.
c) Use naphthalene at regular
basis.
d)
Damaged documents removed.
e) Mending and binding of
documents.
15. STAFF
a)
Professional: - 3 [Day-2, Morning-1]
b) Semi-professional:- NIL
c) Semi- Skill:-3 [Day-2,
Morning-1]
d) Unskilled: - NIL
16. Finance: (01-04-2016 to 31-03-2017)
|
Revenue
|
Amount
|
Expenditure
|
Amount
|
|
Library fees:
1417 @ Rs 200 2289 @ Rs 150
|
626750
|
Purchase of books:
|
31136
|
|
Grand from UGC
|
NIL
|
Purchase of journal
|
17400
|
|
Grand from State Govt.
|
NIL
|
Purchase of e-journal
|
7525
|
|
Library fine
|
2000
|
Printing and Stationary
|
26648
|
|
College fund
|
|
Binding of books
|
13515
|
|
Income from reprographic services
|
NIL
|
Preserving materials
|
15400
|
|
Sale of old news paper
|
1874
|
Computer component
|
32740
|
|
|
|
Purchase of library furniture
|
81343
|
|
|
|
Miscellaneous Exp.
|
800
|
|
Purchasing Electrical material and
LAN
|
22402
|
||
|
Total Income
|
630624
|
Total Expenditure
|
248909
|
17. Library
Statistics:
a) Library card suspended: 97
b) Library card lost: 18
c) Library book lost and replaced by new
copy: Nil
d) Recovery of un refunded books(2015-16) : 5
[Day-03 Morning- 02]
e) Issue of clearance certificate- All student and retired teacher
f) No of visitors was visited the library- 04
g) No. of borrowers issue question- 88
h) No. of internet users during the year – 46
& Mobile net service to all faculty
members.
i) No of borrowers lending books - 1014
j) Most issuing borrower:
Asifa Sultana[2nd
year Bengali(H)] - 47 books issued
Ilisha Mandi [2nd
year Geography(H)] - 34 books issued
Debdas Ruidas[2nd
year Geography(H)] – 30 books issued
Gour Madhab Das[2nd
year Physics(H)] – 30 books issued
k) Top E-Resource
user:
Mr. Dhirendra
Nath Mahata (Assistant Professor-Commerce)
l) Top issue subject:
Sanskrit- 69
Philosophy- 42
Botany- 40
History - 36
Physics – 35
Bengali – 31
Physical Education - 30
18. Miscellaneous:
a) Koha:
an open source software (version-2.2.8) is used for library automation.
Data bases of books (23798 copies) are updated.
b) Membership databases of teaching,
non-teaching staff students are updated.
c) Issue and return of books are under this
automated system.
d) Users can reserve books through this
automated system.
e) Most issuing borrowers and most issue
items are seen under this system.
f) Top
borrowers from each stream and each year are awarded a prize.
19. Future Plan:
a)
Data converted from version 2.8 to 15.5 i.e Windows version to Linux
(Ubuntu
platform)
b)
Old book section and classification, cataloguing and database of old
books
c)
Bar coding system.
d)
Reprographic services.
e)
Purchase of more journals.
f)
Overdue notice automatically generated through email.
g) Digitization of Manuscripts and Rare books
using ‘DSpace : open source
digital library software’.
Chairman of the
library committee Signature
of the librarian
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